31st Annual Conference
ACCELERATING ORGANICS RECYCLING
BIOCYCLE WEST COAST18
Compost ManufacturingAnaerobic Digestion Food Recovery & Recycling
Compost, Biogas
And Digestate Markets
Climate Enterprise Opportunities

March 26, 27, 28, 29, 2018   San Diego, California  

Exhibitor FAQs

Updated 2.8

Download PDF of FAQs

Questions?
Teri Sorg-McManamon 610-967-4135 ext. 33

Exhibit Setup and Registration

Monday, March 26, 2018
3:00 PM – 8:00 PM

All exhibits must be
completely set up by 8:00 PM
on Monday, March 26, 2018

 

Exhibit Hall Schedule

Tuesday March 27, 2018
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break

Wednesday, March 28, 2018
  7:30 – 8:30 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday,
March 27 & 28.
Continental breakfast, Buffet lunch and Coffee breaks held in Exhibit Ballroom

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22


Conference Venue
Town & Country Resort
500 Hotel Circle North
San Diego, California 92108
(619) 291-7131
BIOCYCLE WEST COAST18 will be held at the Town & Country Resort where exhibits will be located in the Golden Pacific Ballroom.


Exhibit Registration Includes
A maximum of two companies/organizations permitted to share one exhibit space.

Exhibit registration fee of $1795 includes:
• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 3, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes attendance of sessions, lunches, breakfasts)
Electricity (5 AMP, 120 volt): additional $115


This Is Not An Equipment Show
Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.

If you plan to display light equipment, adherence to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.


Exhibit Manual, Shipping & Return

Shepard is the official drayage, shipping and decorator for BIOCYCLE WEST COAST18.
An email from Shepard includes Exhibitor Manual link and unique username and password for each exhibiting company. Within the Exhibitor Manual you will find specific parameters for shipping and light equipment, conference schedule and important details for exhibitors.
If you don't receive an email from Shepard, please contact them at 909-212-7240.


Airport Transportation
• Taxi/Uber from airport to hotel
• Parking is $12/night


Hotel Room Reservations
Please request BioCycle Conference Discounted Room Rates.
Standard Guestroom:
$139 + tax/night — single/double
Hotel service fee is $10/day
Room block released March 2, 2018
Reserve Online/Call (619) 291-7131


Audiovisual Services
For televisions, large monitors, etc.: Ryan Weddle, AVMS or call 619-502-7045


Cancellation Policy
$1,795.00 December 27, 2017
$1,346.25 January 15, 2018
$0.00 January 16, 2018


Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BIOCYCLE WEST COAST18 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 for a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.
Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.
It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be incurred by The JG Press, Inc.


Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Town & Country Resort and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the Town & Country Resort maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Send Certificate Of Insurance to Teri Sorg-McManamon